General Information

General Information

Registration Categories

The congress will be held in a hybrid manner. You select an in-person or online attendee at the time of registration. Registrations for in-person attendees cover registration and three lunches at the venue during the congress. The organizer will send the permission to participate in the congress to online attendees via email.

Registration Periods

For in-person attendees, early-bird registration is accepted until September 15, 2022. Late registration will be accepted until September 30, 2022.
For online attendees, early-bird registration is accepted until September 15, 2022. Late registration will be accepted until October 7, 2022. Registrations after the deadline will be no longer accepted.

Registration Prices

Academic prices apply to all postdocs, principal investigators/lab heads, and staff scientists working in academic, government, or nonprofit research organizations. Student prices apply to undergraduate, graduate, and medical students who are currently enrolled and have not yet received a terminal degree (PhD, MD, etc.). Industry prices apply to all other scientists and persons working in the private sectors including journalists, science writers, scientific editors, and other individuals.
Registration fees include three lunches for all in-person registrants. Please note all special meal requirements on your registration form.
Travel and ground transportation costs are not covered by the registration fees.

Early Registration fees (until September 15)

Academic in-person¥80,000
Student in-person¥45,000
Industry in-person¥110,000
Academic online¥72,000
Student online¥37,000
Industry online¥102,000

Late Registration fees (from September 16 to 30th for in-person attendees, and to October 7 for online attendees)

Academic in-person¥100,000
Student in-person¥65,000
Industry in-person¥137,000
Academic online¥90,000
Student online¥55,000
Industry online¥130,000

Enjoyable Dinner

We will hold a dinner party on the penultimate day of the meeting (November 9) to have all the on-site participants enjoy Japanese cuisines and culture. Attendees who select “Gala dinner” at the time of registration can participate in the dinner by additional payment of 10,000 yen.

The following cancellation fees will apply:

  • ✔ No charge – Cancellation by October 7, 2022 (Japan time).
  • ✔ No refund – Cancellation after October 8, 2022

Accommodation

Five hotels suitable for the participants are offered, and can be booked at the time of registration.

Abstract Submission

Although abstract submission is not required to attend the meeting, all attendees are encouraged to submit abstracts. You must register for participation if you would like to submit an abstract and you can submit at the same time of or after registration. Please refer to abstract and poster submission instructions.

Abstract submission deadline: September 15, 2022

Abstracts must be no more than one A4 size page in Microsoft Word format and must include title, authors, affiliations, and main text (e.g., introduction, results, discussion, and conclusion) without figure and table.
After a deadline has passed, the scientific board reads through all abstracts, makes decisions about abstracts with the note of ‘poster or oral’ selected for oral or poster presentations and finalizes the scientific program. Selected abstracts (Excellent Abstract Award, also see below) will be informed as oral presentations to author(s) via email. Abstracts submitted after the deadline may be possible consideration as poster presentations only, if the abstract submission is not oversubscribed.

Poster submission

All poster presenters (both in-person and online) must submit the electric file to the organizer by November 4. All submitted files will be uploaded on the website, and accessible online for all registrants during the congress. All in-person poster presenters should arrive at the congress with your poster already printed to display it during the congress.

Program Information

The organizer finalizes a scientific program (all sessions and speakers) after an abstract submission deadline, at which point you will be notified by email whether your abstract was selected for an oral or poster presentation. A list of all presenters (only first authors) and titles will be posted on the website prior to the start of the congress. The index of all registrants and the program will also be available from the website prior to the start of the congress.

Awards

Awards are offered to registered participants in the IHMC 2022 Kobe Congress. The organizer provides the following awards for eligibility criteria and necessary document for each award.

  1. Excellent Abstract Award /Global Grants for Gut Health Best Poster Award: This award is offered to the in-person attendees whose abstracts are selected to oral presentations (18 min including QA) in the fields of basic science, methods, and clinical science. Each of the awardees will also be offered the prize as equivalent to 1,000 Euros.
  2. Young Excellent Abstract Award: YEAAs are specially offered to the in-person attendees of undergraduate, graduate, and medical students who are currently enrolled and have not yet received a terminal degree (PhD, MD, etc.) as of November 10, 2022. Abstracts of the awardees are selected to short oral presentations (12 min including QA). Applicants must submit an abstract together with the copy of the student ID with your photo.
  3. Corundum Systems Biology Award: Corundum Systems Biology Inc (https://www.csb.co.jp/) offers the CSB-IHMC award for the microbiome-based research and development that contributes to the improvement of human well-beings in the future to the all in-person registrants. The proposal must include research introduction with preliminary data.
    • * Background
    • * Aim/Scope of research
    • * Method
    • * Expected Outcome
    • * Current Research Status
    The application must be no more than one A4 size page in Microsoft Word format, excluding necessary figures and tables. The submission deadline is October 14, 2022. Proposals with your registration ID must be sent to application@csb.co.jp. The proposal will be reviewed by the IHMC and CSB members to select the excellent proposals. The excellent proposal will be offered 10,000 US dollars from Corundum Systems Biology, Inc.

Media Reporting

Anyone intending to report on researches presented at the congress must obtain permission from the presenter(s) before communicating results or relevant discussion to medias, third party groups, blogs, or other online resources.

Payments

Full payment is required at the time of registration. We accept card payments in Visa, MasterCard, American Express, Diners club and JCB. If you want wire transfers, please contact the registration desk(registration-ihmc2022@jtb.com)

Receipts

Receipt for your payment can be issued in "My Page" of the registration system.

Conversion of Registration Categories

The following conversions are accepted for all early-bird registrants. You can make conversion by yourself on the registration system until Sep.15.
Please contact the registration desk (registration-ihmc2022@jtb.com) if you must change your registration category after Sep.15.

  • ✔ No charge – Conversions by September 15, 2022 (Japan time).
  • ✔¥8,000 – Conversion from in-person to online registration between September 16 and October 7.
  • ✔ ¥8,000 – Conversion from online to in-person registration between September 16 and October 7.
  • ✔No acceptance for conversions after October 8.

Cancellation Fees

You can make cancellation by your self on the registration system until Sep.30. Please contact the registration desk (registration-ihmc2022@jtb.com) if you must cancel your registration after Oct.1.
The following cancellation fees will apply:

  • ✔ No charge – Cancellation by September 15, 2022 (Japan time).
  • ✔ 15% of the registration price – Cancellation between September 16 and September 22
  • ✔ 25% of the registration price – Cancellation between September 23 and September 30
  • ✔ 50% of the registration price – Cancellation between October 1 and October 17
  • ✔ No refund – Cancellation after October 18, 2022

A full refund will be issued if you have difficulty obtaining a Japan visa in time and we are aware of that difficulty, so please notify us in advance of any potential visa issues.

COVID-19

Although the pandemic of COVID-19 tends to currently decrease in the world including Japan, some regulations are still required for entry to Japan. The information will be updated at the website (https://www.mofa.go.jp/ca/fna/page4e_001053.html) of the Ministry of Foreign Affairs of Japan. We will be in charge of visa application of in-person attendees from the foreign countries. We will ask the individuals about some information necessary for visa application such as passport number based on the latest quarantine measures in Japan.